Role Summary:

We are looking for an organised and proactive Office Clerk to join our growing team in Leicester. This role plays an important part in keeping the office running smoothly by providing administrative, financial, and operational support across the business.

You will assist with basic accounting tasks, office and facilities coordination, and procurement of office supplies, while also acting as a first point of contact for employee queries, directing them to the appropriate Head Office departments when needed.

The Role

Administrative Support

• Maintain organised office systems, files, and documentation (both physical and digital)

• Provide general administrative support to management and internal teams

Basic Accounting Support

• Assist with basic bookkeeping tasks including invoice processing, expense tracking, and data entry

• Support the finance team with purchase orders, supplier invoices, and payment records

• Maintain accurate records of office expenditure and budgets

• Assist with monthly reconciliation of office-related expenses

Office & Building Management

• Help ensure the day-to-day smooth running of the office

• Liaise with building management, maintenance providers, and service contractors

• Coordinate repairs, maintenance schedules, and office improvements

• Support compliance with health and safety procedures within the office

Office Purchases & Supplies

• Manage procurement of office supplies, equipment, and consumables

• Monitor stock levels and place orders when required

• Source cost-effective suppliers and maintain supplier relationships

HR Administrative Support

• Act as a first point of contact for general employee queries

• Provide guidance on basic HR processes and direct staff to the appropriate Head Office HR team when required

• Assist with onboarding administration for new employees, including documentation and workspace setup

• Maintain strict confidentiality of employee information

About You

• Previous experience in an administrative or office support role

• Basic knowledge of accounting or bookkeeping

• Strong organisational skills and attention to detail

• Ability to manage multiple tasks in a fast-paced environment

• Proficient in Microsoft Office (Excel, Word, Outlook)

• Reliable and proactive, with the ability to work independently and as part of a team

Desirable:

• Experience supporting HR or finance functions

• Familiarity with accounting software or ERP systems

• Basic understanding of office health and safety procedure