Job Title: Executive Assistant to Group CEO
Location: Manchester, UK (with occasional international travel, including UAE)
Contract Type: Full-Time, Permanent
Start Date: Flexible for the right candidate

About us

Club L London are the next-generation online retailer refining accessible luxury for forward-thinking women worldwide. Delivering timeless and trend-oriented styles in sizes 4-20 for every life moment, we design proudly in-house in the UK; with premium quality, exceptional fit and affordable style at the forefront.

Collaboration, communication and curiosity drive our extraordinary workforce – an ambitious team of diverse, experienced and up-and-coming talents that we think you’d fit right into.

A role at Club L is more than a job, it’s a lifestyle for the innovative, inspired and intuitive thinker.

The Role 

We are seeking a world-class Executive Assistant (EA) to support the Group CEO of a diversified portfolio of businesses spanning multiple sectors and geographies. This is a rare and high-impact opportunity to partner closely with a dynamic and visionary leader at the helm of a rapidly evolving group with a global footprint.

The role is high-trust, fast-paced, and intellectually engaging—supporting a high-performing CEO who leads across companies with a demanding international schedule. You will act as a critical right hand, ensuring the CEO’s time, energy, and focus are optimised across business operations, strategic initiatives, board responsibilities, and key relationships.

Working as part of a high-functioning Executive Office, you will be central to the rhythm of the Group and instrumental in enabling the CEO to operate at maximum effectiveness.

Key Responsibilities

Strategic Diary & Inbox Management

• Manage a complex and dynamic calendar spanning multiple businesses, time zones, and international locations

• Anticipate, prioritise, and resolve scheduling conflicts while ensuring strategic alignment of time

• Monitor and triage high volumes of correspondence with discretion and strategic judgement

• Prepare the CEO with agendas, briefings, and context for all meetings and engagements

Global Travel & Logistics

• Coordinate international travel across multiple regions and business lines, including flights, visas, accommodations, and high-level itineraries

• Manage logistics for offsite meetings, board sessions, and investor engagements

• Maintain agility to respond to last-minute travel changes or emergent opportunities

Executive & Personal Support

• Serve as a trusted proxy for the CEO in internal and external communications

• Draft, review, and manage sensitive documents, reports, and board-level presentations

• Conduct research and create briefing materials on strategic initiatives, markets, and partners

• Attend meetings as needed, track key actions, and ensure timely follow-through

Stakeholder & Relationship Management

• Act as the CEO’s liaison with board members, senior leadership, investors, and strategic partners

• Communicate on the CEO’s behalf with clarity, warmth, and professionalism

• Help build and maintain trusted relationships across business and industry.

• Represent the Executive Office with professionalism, warmth, and discretion

Project & Initiative Oversight

• Drive select cross-functional or CEO-led initiatives from concept through execution

• Support the CEO’s involvement in industry events and group-wide brand moments

• Liaise with PR, marketing, and communications teams on executive visibility and positioning

Operational Excellence

• Maintain and refine executive systems including document management, contact databases, and process workflows

• Track and reconcile expenses; manage light finance administration for the Executive Office

• Oversee VIP logistics, corporate gifting, and group-wide executive protocols

Confidentiality & Discretion

• Navigate high-pressure and sensitive environments with absolute professionalism and confidentiality

• Exercise sound judgement and emotional intelligence in all aspects of the role

What We’re Looking For

• Experience: Minimum 5 years in a senior-level EA role supporting a CEO, Chairperson, or Group Executive—ideally in multi-entity or global environments

• Location: Manchester-based or open to relocation

• Global Acumen: Demonstrated ability to support international operations and executive travel

• Communication: Exceptional written and verbal English; confident communicator with senior stakeholders

• Professionalism: Composed, trustworthy, and emotionally intelligent under pressure

• Initiative: Proactive, solutions-oriented, and thrives in autonomous environments

• Organisation: Meticulous attention to detail, structured thinking, and deadline-driven

• Technology: Proficient in Microsoft Office and digital collaboration tools

• Cultural Intelligence: Comfortable navigating multicultural, cross-border business dynamics

Who You Are

You’re a composed, agile, and highly capable Executive Assistant who operates with precision, discretion, and grace under pressure. You understand the pace and complexity of supporting a Group CEO who leads multiple businesses, and you bring a rare combination of strategic thinking and operational execution. You are deeply loyal, unflappable, and motivated by enabling leadership at the highest level.

What's on offer?

• Bi-annual bonus scheme
• 25 days of annual leave (plus bank holidays)
• Extra day off for your birthday
• Flexible working hours around core hours of 10-4
• Cycle to work scheme
• 40% staff discount across Club L and Lavish Alice products
• Healthcare Cashplan
• Free onsite gym
• Enhanced pension contribution
• Enhance maternity and sick pay
• Free snacks, drinks & treats
• Social events