Executive Assistant to Group CEO
Job Title: Executive Assistant to Group CEO
Location: Manchester, UK (with occasional international travel, including UAE)
Contract Type: Full-Time, Permanent
Start Date: Flexible for the right candidate
About us
Club L London are the next-generation online retailer refining accessible luxury for forward-thinking women worldwide. Delivering timeless and trend-oriented styles in sizes 4-20 for every life moment, we design proudly in-house in the UK; with premium quality, exceptional fit and affordable style at the forefront.
Collaboration, communication and curiosity drive our extraordinary workforce – an ambitious team of diverse, experienced and up-and-coming talents that we think you’d fit right into.
A role at Club L is more than a job, it’s a lifestyle for the innovative, inspired and intuitive thinker.
The Role
We are seeking a world-class Executive Assistant (EA) to support the Group CEO of a diversified portfolio of businesses spanning multiple sectors and geographies. This is a rare and high-impact opportunity to partner closely with a dynamic and visionary leader at the helm of a rapidly evolving group with a global footprint.
The role is high-trust, fast-paced, and intellectually engaging—supporting a high-performing CEO who leads across companies with a demanding international schedule. You will act as a critical right hand, ensuring the CEO’s time, energy, and focus are optimised across business operations, strategic initiatives, board responsibilities, and key relationships.
Working as part of a high-functioning Executive Office, you will be central to the rhythm of the Group and instrumental in enabling the CEO to operate at maximum effectiveness.
Key Responsibilities
Strategic Diary & Inbox Management
- Manage a complex and dynamic calendar spanning multiple businesses, time zones, and international locations
- Anticipate, prioritise, and resolve scheduling conflicts while ensuring strategic alignment of time
- Monitor and triage high volumes of correspondence with discretion and strategic judgement
- Prepare the CEO with agendas, briefings, and context for all meetings and engagements
Global Travel & Logistics
- Coordinate international travel across multiple regions and business lines, including flights, visas, accommodations, and high-level itineraries
- Manage logistics for offsite meetings, board sessions, and investor engagements
- Maintain agility to respond to last-minute travel changes or emergent opportunities
Executive & Personal Support
- Serve as a trusted proxy for the CEO in internal and external communications
- Draft, review, and manage sensitive documents, reports, and board-level presentations
- Conduct research and create briefing materials on strategic initiatives, markets, and partners
- Attend meetings as needed, track key actions, and ensure timely follow-through
Stakeholder & Relationship Management
- Act as the CEO’s liaison with board members, senior leadership, investors, and strategic partners
- Communicate on the CEO’s behalf with clarity, warmth, and professionalism
- Help build and maintain trusted relationships across business and industry.
- Represent the Executive Office with professionalism, warmth, and discretion
Project & Initiative Oversight
- Drive select cross-functional or CEO-led initiatives from concept through execution
- Support the CEO’s involvement in industry events and group-wide brand moments
- Liaise with PR, marketing, and communications teams on executive visibility and positioning
Operational Excellence
- Maintain and refine executive systems including document management, contact databases, and process workflows
- Track and reconcile expenses; manage light finance administration for the Executive Office
- Oversee VIP logistics, corporate gifting, and group-wide executive protocols
Confidentiality & Discretion
- Navigate high-pressure and sensitive environments with absolute professionalism and confidentiality
- Exercise sound judgement and emotional intelligence in all aspects of the role
What We’re Looking For
- Experience: Minimum 5 years in a senior-level EA role supporting a CEO, Chairperson, or Group Executive—ideally in multi-entity or global environments
- Location: Manchester-based or open to relocation
- Global Acumen: Demonstrated ability to support international operations and executive travel
- Communication: Exceptional written and verbal English; confident communicator with senior stakeholders
- Professionalism: Composed, trustworthy, and emotionally intelligent under pressure
- Initiative: Proactive, solutions-oriented, and thrives in autonomous environments
- Organisation: Meticulous attention to detail, structured thinking, and deadline-driven
- Technology: Proficient in Microsoft Office and digital collaboration tools
- Cultural Intelligence: Comfortable navigating multicultural, cross-border business dynamics
Who You Are
You’re a composed, agile, and highly capable Executive Assistant who operates with precision, discretion, and grace under pressure. You understand the pace and complexity of supporting a Group CEO who leads multiple businesses, and you bring a rare combination of strategic thinking and operational execution. You are deeply loyal, unflappable, and motivated by enabling leadership at the highest level.
What's on offer?
- Bi-annual bonus scheme
- 25 days of annual leave (plus bank holidays)
- Extra day off for your birthday
- Flexible working hours around core hours of 10-4
- Cycle to work scheme
- 40% staff discount across Club L and Lavish Alice products
- Healthcare Cashplan
- Free onsite gym
- Enhanced pension contribution
- Enhance maternity and sick pay
- Free snacks, drinks & treats
- Social events
- Department
- Operations
- Locations
- Manchester HQ
- Employment type
- Full-time
Manchester HQ
Perks & Benefits
-
Benefit 1
Flexible Working Hours and Early Finish Fridays
-
Benefit 2
40% Staff Discount across Club L and Lavish Alice products
-
Benefit 3
Bi-Annual Bonus Scheme
Empowered People Empower People
Our employees are our greatest asset – each bringing unique and diverse skills with a collective ambition to drive the brand forward. Nurturing up-and-coming talent in a meritocratic environment that promotes collaboration, communication and curiosity, every natural entrepreneur has an opportunity to thrive no matter their level of experience in luxury fashion. As well as young talent, we’re proud to champion highly innovative and inspirational women, with 64% occupying leadership roles across marketing, creative, customer service and design sectors just to name a few. Our people-first approach is what makes a career at Club L London different and since the start, we’ve taken pride in our incredible teams who share our resilience, confidence and passion.
About Club L London
Founded in 2007 Club L was created with the vision of offering long-lasting luxury styles, trend-oriented collections with a twist and unique, statement designs that offer both exceptional quality and fit in an otherwise saturated market of fast-fashion and throw away goods.
Accessible luxury through considered purchasing, limited edition collections that leave no wastage and responsible and ethical manufacturing are at the heart of the brand, world-renowned for its premium fabrications, inclusive sizing and affordable price points.
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